For tattoo studios & private artists
Turn the walk-up questioninto a booked consult.
You cannot answer the phone with gloves on. Isabel can. She handles style fit, artist availability, rate ranges, deposit policy, and age or ID rules while your team stays focused on the chair.
Chapter I - The loss
The caller wants clarity before they commit.
Tattoo inquiries are full of small decisions. Fast answers give callers enough clarity to take the next step.
Figure 01
Style fit
callers need to know whether your artists handle fine-line, traditional, realism, lettering, cover-ups, or flash.
Isabel uses the artist and style notes you provide.
Figure 02
Policy
deposit, cancellation, reschedule, age, and ID rules should be explained the same way every time.
No surprise policies, no inconsistent front-desk answers.
Figure 03
Hands busy
artists and front desks are often mid-consult, mid-setup, or mid-session when a serious lead calls.
A missed call can become a booked consult at another shop.
Chapter II · How it works
How Isabel works for tattoo studios.
A clean intake flow for the calls that usually interrupt a station, a stencil, or a front-desk rush.
01
Isabel answers with your studio greeting.
Callers get a direct answer, not hold music. Isabel can ask what they want, where it goes, approximate size, style, preferred artist, and timeline.
02
Isabel explains rates and deposit policy.
Hourly rates, minimums, consult fees, non-refundable deposits, reschedule windows, and no-show rules are answered from the studio policy you set.
03
Isabel books consultations.
With Square Bookings, Google Calendar, or Acuity, Isabel can check availability and create consult bookings when connected. With Calendly, Isabel can create or share a booking link.
04
Isabel keeps boundaries clear.
Isabel can repeat studio prep rules and age or ID policy, but does not evaluate healing, symptoms, medications, or give medical advice. Those calls are sent to a human or appropriate professional guidance.
Chapter III - A sample call
A fine-line inquiry, booked cleanly.
A caller wants a small floral piece and needs to know artist fit, minimum, deposit, and ID policy.
Black Iris Tattoo · Inbound - Friday
3:05
- 1:12 pmCallerHi, I wanted to ask about a small fine-line flower tattoo. Do you have anyone who does that?
- 1:12 pmIsabelYes. Lena at Black Iris specializes in fine-line botanicals. For small pieces, the studio minimum is $160, and Lena books after a short consult. Is this for an arm, ankle, or somewhere else?
- 1:13 pmCallerInside of my upper arm. Maybe two inches.
- 1:13 pmIsabelGot it. Lena's consults are fifteen minutes. If you decide to book the tattoo, the studio takes a $75 deposit that goes toward the appointment and follows the reschedule policy. Are you 18 or older with a valid government ID?
- 1:14 pmCallerYes.
- 1:14 pmIsabelGreat. Lena has consult openings Tuesday at 3:30 or Thursday at 11:00. Which one should I hold?
- 1:14 pmCallerTuesday at 3:30.
- 1:15 pmIsabelBooked for Tuesday at 3:30. Please bring your ID and any reference images. What email should I use for the calendar invite?
Outcome - Consultation booked, artist and style fit captured, deposit and ID policy disclosed, reference-image reminder added to the summary.
Chapter IV - What Isabel handles
Built for front-desk tattoo calls.
The repeat questions answered in your words, with no pressure on artists to pause mid-session.
- 01
Consultation booking in Square Bookings, Google Calendar, or Acuity, plus Calendly links
- 02
Artist, style, placement, size, and reference-image intake
- 03
Rate ranges, minimums, and deposit policy from your business details
- 04
Age, ID, guest, and minor policy explanations from your studio rules
- 05
Reschedule and cancellation requests captured for review
- 06
Flash-day and walk-in availability FAQ
- 07
Cover-up and touch-up inquiry capture
- 08
No medical advice, symptom evaluation, or healing diagnosis
- 09
Call notes and summaries in the dashboard
Chapter V - The terms
Plans for working shops.
Two tiers for private artists and multi-chair studios. Month-to-month or annual. Cancel any time.
Artist
Billed monthly
For private artists and small appointment-only studios.
- 200 minutes per month
- Consult booking in Square Bookings, Google Calendar, or Acuity, plus Calendly links
- Rates, deposits, and policies from your business details
- Call notes and summaries in the dashboard
- Zapier connection to your follow-up tool
Studio
Billed monthly
For multi-artist shops with shared front-desk volume.
- 1,000 minutes per month
- Everything in Artist
- Artist and style preference notes
- Onboarding help for studio call questions and follow-up
- Spam and abuse flags surfaced in the dashboard
Chapter VI - FAQ
Questions studios ask first.
The boundaries and logistics before Isabel answers your shop phone.
Yes. Isabel can reference artist style notes and book consults into the connected calendar you choose. Per-artist live calendar booking depends on your current calendar setup, but Isabel can always capture the artist preference in the summary.
Epilogue
Keep the station clean.Isabel will answer.
Train Isabel on your artists, rates, deposit rules, and booking steps. The next inquiry can be captured, summarized, and moved toward a consult instead of sitting in voicemail.